Optimize all your HOA-related processes

InspectHOA x TitleBox partnership allows you to do more with less effort:

verify if the property has an HOA
request and obtain necessary docs
automate internal processes

InspectHOA gives back time to Title companies

You never have to deal with HOAs ever again! We standardize and digitize the HOA piece of closing process saving 38 hours on every 50 transactions.

This means you can close more deals quickly and easily and never have a transaction delayed because of missing or late HOA information.

Our partnership with TitleBox

InspectHOA partners with TitleBox to automate and streamline real estate closings.

TitleBox is a seamless automation platform that helps you cut through the noise of internal processes and focus on what’s most important – client communications. TitleBox helps title companies and attorneys deliver clear title and solve the pain of title clearance faster and more effectively than ever.

You get a 100% reliable tool that will

acquire all necessary documents
front document fees
handle all HOA interactions
remove the dependency on the seller to confirm HOA details
save hundreds of dollars in rush fees
extract and summarize key insights
onboard the buyer with the HOA

Our powerful mix of industry expertise and cutting-edge technology allows title companies to close more deals quickly and easily and never have a transaction delayed because of missing or late HOA information.

Here is our exact process

Submit a request

Login to our client portal and submit a new request (usually, the address of the property, the seller’s name, and the closing date). A tracker appears for you to check on our progress which looks almost exactly like this timeline. If you have any questions during the process, we will respond to you within 30 minutes through the portal.

Order received

At this stage we find the respective HOA for the property. Your request starts the automated search in our nationwide database (largest on the market), when the HOA is found in the database, the analyst makes sure it is the right one for the address.

In case the HOA is not in our list, we go through the library of country records related to the property, city maps, and CC&R documentation to determine the HOA that is attached to the property.

HOA confirmed

We contact the HOA to make sure they can provide the required documents on time before the closing date. We let you know the ETA on the documents immediately. If you need them faster than the ETA, we check for rush order options. You authorize the the order through the client portal – we get to work.

Documents ordered

We wait for the documents to arrive while gently nugging the HOAs to send them 🙂

Documents received

This is the magic moment. Our Natural Language Processing algorithm has a 99.8% accuracy in searching hundreds of pages of legal documents and extracting the relevant information (like leasing restrictions, etc.) with direct links to the corresponding sections in the document. So you can check any detail at any time.

Our QA team makes sure that we have all the correct documents and creates a one-page summary of the fees due, unresolved violations, and the address to send the check to.

Order complete

Here is where you perceive the complete set of documents and the one-page summary – with no additional worries or time wasted.

Check and track your order status

Submit

now

Order received

1-4 hours

HOA confirmed

immediately

Documents ordered

5-10 days*

Documents received

within 12 hours

Order complete

*depending on the state

InspectHOA client portal

Documents we acquire

Resale certificate (Estoppel)
Demand letter (Status letter)
CIC documents
CC&Rs
Rules and Regulations

Condo/Lenders Questionnaire
Bylaws
Financials
Reserve Studies
Covenants

Meeting minutes
Insurance Certificate
Architectural guidelines
And anything else you need, including custom documents

What happens when you redeem your orders

Our free trial gives you a taste of our platform and the exact results what you would get when using our platform

Signup

Fill out the form to redeem your 3 free orders. Our representative will contact you to confirm your details and give you a platform tour so that you can enjoy its full capabilities. You will have the same access level as our clients and will be able to understand whether our platform is the right choice for you.

Submit 3 orders

After our representative walks you through the order submission process and explains the next steps, you will have 3 completely free orders. This means we will acquire, analyze, and send you 3 processed orders of HOA documents along with one-page reports on the key closing insights for free, with no strings attached.

The documents will be checked by our QA team before sending and you will be able to track the progress using the tracker on our platform. You will also have a dedicated support analyst to clear any questions or concerns during the process.

After the trial

After we deliver your 3 orders, you can decide whether you would like to become our customer. We will walk you through our pricing and integration options to ensure you get the most out of our product. Or we will part our ways here if you decide it is not the right fit for you.

What our clients say about us?

Kacie McAteer, Vice President, Ideal Title Agency

They always go the extra mile

"InspectHOA is simply above the rest when it comes to our HOA needs. Their portal is perfect, their communication is constant, and they always go the extra mile in order to meet our deadlines and impress our customers. I would highly recommend them to everyone in the title insurance industry. Thank you InspectHOA for all that you do!"

Kacie McAteer, Vice President, Ideal Title Agency

Brad Honn, Senior Director of Escrow and Title Operations, Homeward

Worry-free closings

“As we all know, HOA issues can really blow up and cause a lot of problems for closing. So it helps us all sleep better knowing that there is not going to be a problem, or anything we forgot on the order, or an update that we forgot to complete before closing the transaction. Because we have a great partner InspectHOA, making sure that those things don’t happen to us.”

Brad Honn, Senior Director of Escrow and Title Operations, Homeward

Lori, Escrow Support Supervisor

A huge win for us

"Your team discovered the lien and let us know so we were able to get the payoff statement. We were also able to revisit the research and find the recorded lien.

This is a huge win for us – so THANK YOU for all you do!"

Lori, Escrow Support Supervisor

Diana Casella, Ideal Title

A vendor that cares

"We’ve only been working with you all for a little while, but so far my team is singing nothing but praise and relief at finally having a Vendor that cares about these files as much as we do. "

Diana Casella, Ideal Title

Michelle Rose, Partner, Closing Day Settlements

Number #1 for efficiency

"I highly Recommend Marina Hubenova and sending all orders to InspectHOA. I love sending all my orders through their client portal or in Qualia. They are number #1 with efficiency and detailed reports. I never think twice on placing my orders with them. "

Michelle Rose, Partner, Closing Day Settlements

Shawna Hernandez, Director of Escrow Operations, Endpoint

A partner for innovation

"We are constantly tweaking and refining our processes, so we needed a reliable partner that would go along this journey with us. And InspectHOA is exactly that."

Shawna Hernandez, Director of Escrow Operations, Endpoint

Cristina Sadler, Escrow Officer, TransCounty

A way to take back control

“I was worried the job wouldn’t get done, but it always gets done! It’s worth it; it’s beyond worth it!"

Cristina Sadler, Escrow Officer, TransCounty

Scott Young, EasyKnock

A solution to a historical problem

"InspectHOA has been an instrumental partner in mitigating risk and creating efficiencies in our acquisition process. They are the solution to a historical problem that title companies and other vendors face in every transaction."

Scott Young, EasyKnock