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We take care of HOA documents acquisition   from start to finish!

We identify the HOA(s), acquire and analyze all HOA documents so you can stay in control of every transaction and create happier outcomes for your clients.


HOA documents are a lot of work

Acquiring HOA documents for closing is one of the most significant obstacles for real estate transactions.

It involves a myriad of manual steps, from establishing if there is an HOA and finding their contact information to chasing the seller to pay the documents fees and hopefully receiving the correct documents. On average, 38 hours are wasted for every 50 transactions involving an HOA – almost a week wasted on chasing after HOA documents to close a transaction.

Ultimately, transactions are routinely thrown off-track or delayed because of missing, late, or wrong HOA information.

That’s why we reinvented the process

Our platform uses advanced machine learning combined with the biggest HOA database on the market to identify the HOA and acquire all HOA documents you need for closing.

Going a step further, our algorithm extracts all the useful information from the documents, so you never have to open them again.

Throughout the whole process, our best-in-class customer service makes you feel in control of the transaction, making your deadlines our deadlines.

Documents we acquire

  • Resale certificate (Estoppel)
  • Demand letter (Status letter)
  • CIC documents
  • CC&Rs
  • Rules and Regulations
  • Condo/Lenders Questionnaire
  • Bylaws
  • Financials
  • Reserve Studies
  • Covenants
  • Meeting minutes
  • Insurance Certificate
  • Architectural guidelines
  • And anything else you need, including custom documents

Actionable data at your fingertips

Our HOA Highlights and Closing Details summaries expose all the crucial information you need. HOA fees, contact information, leasing restrictions, amounts due to the HOA and PM at closing, and more are displayed so you can focus on doing what you do best and close with ease.

HOA Highlights
HOA names
Very Happy Homeowners’ Association
PM name
Star Property Management
PM phone
+1 800 801 8002
First Refusal
HOA does not have the right to first refusal
Lease Restrictions
No short term lease, minimum 12 month lease is requried
HOA Reserves
Instructions for Hoa dues
Make check payable to and send to : Very Happy Homeowners’ Association PO Box 1234 Happytown, CA, 97200
Closing Details
Owner outstanding balance
Owners’s Current Balance: $172.83 ($14.86 Late Free, $80.73 Collection Fee, $77.60 July to Sept. Assessments)
Amounts due to HOA at closing
October to December Assessments: $77.60 Owner’s Current Balance: $172.83
Amount due to PM at closing
Transfer Fee: $150
Instructions to pay PM at closing
Include this confirmation number XYZ123 on the check for $150.00 playable to and send to the address below. Start Property Management PO Box 1111, Startown, CA, 97111
Instructions how to pay HOA at closing
Including this sonfirmation number ABC123 on the check for $250.43 playable to and send to Very Happy Homeowners’ Association PO Box 1234 Happytown, CA, 97200

Integration Types

    Title Production Software integration
  • li Order HOA documents from your title production platform with a few clicks
  • li Never have to login to any other platform
  • li Chat messages and files delivered to your dashboard
  • li Most suitable for companies that use commercial title production platforms
    Email Integration
  • li Order HOA documents via email
  • li Emails can be sent from your internal systems in an automated way
  • li Easy and quick to set up without heavy engineering effort
  • li Most suitable for companies where engineering resources are constrained and API integration is not an option
    API Integration
  • li Seamlessly order HOA documents by calling our secure API
  • li Setup rules to create orders in a fully automated manner
  • li All documents and messages are delivered via API directly to your internal systems
  • li Most suitable for companies looking to build scalable and automated processes

InspectHOA in the News

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Proud members of
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What our clients say about us?
Diana Casella, Ideal Title
A vendor that cares
We’ve only been working with you all for a little while, but so far my team is singing nothing but praise and relief at finally having a Vendor that cares about these files as much as we do.
Diana Casella, Ideal Title
Michelle Rose, Partner, Closing Day Settlements
linked website
Number #1 for efficiency
I highly Recommend Marina Hubenova and sending all orders to InspectHOA. I love sending all my orders through their client portal or in Qualia. They are number #1 with efficiency and detailed reports. I never think twice on placing my orders with them.
Michelle Rose, Partner, Closing Day Settlements
Shawna Hernandez, Director of Escrow Operations, Endpoint
linked website
A partner for innovation
We are constantly tweaking and refining our processes, so we needed a reliable partner that would go along this journey with us. And InspectHOA is exactly that.
Shawna Hernandez, Director of Escrow Operations, Endpoint
Lori, Escrow Support Supervisor
A huge win for us
Your team discovered the lien and let us know so we were able to get the payoff statement. We were also able to revisit the research and find the recorded lien.

This is a huge win for us – so THANK YOU for all you do!
Lori, Escrow Support Supervisor
Cristina Sadler, Escrow Officer, TransCounty
linked website
A way to take back control
“I was worried the job wouldn’t get done, but it always gets done! It’s worth it; it’s beyond worth it!"
Cristina Sadler, Escrow Officer, TransCounty
Scott Young, EasyKnock
linked website
A solution to a historical problem
"InspectHOA has been an instrumental partner in mitigating risk and creating efficiencies in our acquisition process. They are the solution to a historical problem that title companies and other vendors face in every transaction."
Scott Young, EasyKnock
Brad Honn, Senior Director of Escrow and Title Operations, Homeward
linked website
Worry-free closings
“As we all know, HOA issues can really blow up and cause a lot of problems for closing. So it helps us all sleep better knowing that there is not going to be a problem, or anything we forgot on the order, or an update that we forgot to complete before closing the transaction. Because we have a great partner InspectHOA, making sure that those things don’t happen to us.”
Brad Honn, Senior Director of Escrow and Title Operations, Homeward
You will hear from us soon

    You will hear from us soon