Request Demo

Stay in control of HOA processes without wasting time

We created a fully transparent process so that you can be on top of deadlines, documents, fees, and key closing findings.

i1
i1
i1
i1
i1
i1
i1

Here is our exact process

Submit a request

Login to our client portal and submit a new request (usually, it’s the address of the property, the seller’s name, and the closing date). A tracker appears for you to check on our progress which looks almost exactly like this timeline. If you have any questions during the process, we will respond to you within 30 minutes through the portal.

Order received

At this stage we find the respective HOA for the property. Your request starts the automated search in our nationwide database (largest on the market), when the HOA is found in the database, the analyst makes sure it is the right one for the address.

In case the HOA is not in our list, we go through the library of country records related to the property, city maps, and CC&R documentation to determine the HOA that is attached to the property.

HOA confirmed

We contact the HOA to make sure they can provide the required documents on time before the closing date. We let you know the ETA on the documents immediately. If you need them faster than the ETA, we check for rush order options. You authorize the order through the client portal – we get to work.

Documents ordered

We wait for the documents to arrive while gently nudging the HOAs to send them 🙂

Documents received

This is the magic moment. Our Natural Language Processing algorithm has a 99.8% accuracy in searching hundreds of pages of legal documents and extracting the relevant information (like leasing restrictions, etc.) with direct links to the corresponding sections in the document. So you can check any detail at any time.

Our QA team makes sure that we have all the correct documents and creates a one-page summary of the fees due, unresolved violations, and the address to send the check to.

Order complete

Here is where you receive the complete set of documents and the one-page summary – with no additional worries or time wasted.

Check and track your order status
Submit
now
Order received
1-4 hours
HOA confirmed
immediately
Documents ordered
5-10 days*
Documents received
within 12 hours
Order complete

*depending on the state

InspectHOA client portal

What happens when you redeem your orders

Our free trial gives you a taste of our platform and the exact results what you would get when using our platform

1
Signup

Fill out the form to redeem your 2 free orders. Our representative will contact you to confirm your details and give you a platform tour so that you can enjoy its full capabilities. You will have the same access level as our clients and will be able to understand whether our platform is the right choice for you.

2
Submit 2 orders

After our representative walks you through the order submission process and explains the next steps, you will have 2 completely free orders. This means we will acquire, analyze, and send you 2 processed orders of HOA documents along with one-page reports on the key closing insights for free, with no strings attached.

The documents will be checked by our QA team before sending and you will be able to track the progress using the tracker on our platform. You will also have a dedicated support analyst to clear any questions or concerns during the process.

3
After the trial

After we deliver your 2 orders, you can decide whether you would like to become our customer. We will walk you through our pricing and integration options to ensure you get the most out of our product. Or we will part our ways here if you decide it is not the right fit for you.

HOA Communication

We handle all pre and post-closing interactions with HOAs, confirming crucial data (lease restrictions, reserve levels, and more), investigating ad hoc situations like missing documents or litigations, and administering closing payments, deeds, and more.

img

Client Portal

  • Your HOA operating system where you can do everything HOA-related with a couple of clicks.
  • Create, edit or cancel orders and track their progress.
  • Securely store and access all your HOA documents.
  • See all the crucial HOA information extracted and summarized (Lease Restrictions, Reserves, and more).
  • Grab instructions on paying the closing fees to the HOA, or just hit a button, and we take care of it. Start a conversation with us. Go ahead, and check it.
client
cost
HOA costs paid at closing
We cover all HOA payments, and you reimburse us at closing. Depending on your business model, we offer different invoice solutions and expenses breakdowns.
cost
API & Integrations
We are integrated with popular platforms like Qualia and others.
cost
Searchable PDF documents
We use technology to make all HOA documents searchable which is otherwise impossible with scanned files.
cost
Business Differentiation
Real estate services don’t have to be all the same. Our unique offering is an excellent driver of differentiation and revenue for your business.
lightspeed
Lightspeed response time

We offer 30 minutes initial response and 2-hour resolution timelines

lightspeed
E&O Insurance

Our industry leading low error rate comes together with an E&O insurance.

Proud members of
p1 p1 p1 p1 p1 p1 p1 p1 p1 p1 p1
What our clients say about us?
rev1
Michelle Rose, Partner, Closing Day Settlements
linked website
Number #1 with efficiency and detailed reports
I highly Recommend Marina Hubenova and sending all orders to InspectHOA. I love sending all my orders through their client portal or in Qualia. They are number #1 with efficiency and detailed reports. I never think twice on placing my orders with them.
Michelle Rose, Partner, Closing Day Settlements
rev1
Shawna Hernandez, Director of Escrow Operations, Endpoint
linked website
A reliable partner for technology and innovation
We do believe that closing requires professional expertise, but there
are opportunities to use technology and automation to enhance the
experience.

We are constantly tweaking and refining our processes, so we needed a
partner that would go along this journey with us. And InspectHOA is exactly that.
Shawna Hernandez, Director of Escrow Operations, Endpoint
rev1
Cristina Sadler, Escrow Officer, TransCounty
linked website
Taking back control of HOA documentation
“I was worried the job wouldn’t get done, but it always gets done! It’s worth it; it’s beyond worth it!"
Cristina Sadler, Escrow Officer, TransCounty
rev1
Scott Young, EasyKnock
linked website
A solution to a historical problem
"InspectHOA has been an instrumental partner in mitigating risk and creating efficiencies in our acquisition process. They are the solution to a historical problem that title companies and other vendors face in every transaction."
Scott Young, EasyKnock
You will hear from us soon